Delivery of parcels, Memo delivery, Value payable system, Partial Delivery, open and Assessment Delivery

Delivery of parcels -

1. Party has to produce the receipt foil of Parcel way bill.

2. Railway Receipt will be checked by the Railway employee and tallied with

the guard foil of PWB. It should bear station

3. The parcels should be tallied with the guard foil of PWB at the destination

station.

4. If the parcels are received in damaged condition or received short, remark

should be passed on the parcel summary and guard foil of PWB.

5. The damaged package is reweighed or opened in the presence of RPF and

DDPC or DD wire is issued as per rule.

6. The entries are made in the delivery book, on the basis of guard foil of

PWB. Date of unloading, consigner’s name and address, consignee’s name

and address, description of parcels, demurrage charges, wharfages etc. are

mentioned in it.

7. If guard foil of PWB is not available, the entries are made in the memo

delivery book on the basis of particulars on the packages.

8. All due charges should be collected before delivery.

9. If there is any difference between the guard foil of PWB and receipt foil,

detail should be called from booking station.

10. After collecting RR and obtaining consignee’s signature the parcel will be

delivered to the party.

Value Payable System:-

While booking goods in this system, consignee’s name and address is not

written on the Forwarding Note, instead ‘Self’ and name of destination station is

written. On the packages and Railway receipt also, ‘Self’ and name of

destination station is written. Railway Receipt will be endorsed on consignee’s

name by consignor.

Consignor will send Railway Receipt and other documents to a Bank or Post

Office at Destination Station. By depositing cost of goods in the Bank or Post

Office consignee will obtain Railway Receipt. On presenting Railway Receipt in

goods shed, delivery will be granted.

Memo Delivery –

2. When the perishable goods are unloaded without guard foil of PWB, and

party demands for delivery of such parcels without, then memo delivery is

granted to the partyThe cost of the perishable goods is collected on the

basis of market rate prevailing on the day.

3. Money receipt is issued to the party.

4. After this, on presenting the RR and money receipt in the parcel office, the

amount deposited will be refunded.

5. The validity of the money receipt is three years from the date of issue.

Partial Delivery –

IRCM V – II - Para 1850 to 1852

Partial delivery is granted as per provisions of Section 82 of Railway Act. On

receipt of partial consignment, the same will be connected to related invoice and

will be made available for delivery.

Partial consignment will be reweighed and DD Message will be issued,

copies of which will be sent to Intermediate and Forwarding Station. At the time

of delivery, party should surrender Railway Receipt and pay all the charges due.

For the remaining packages Partial Delivery Certificate (PDC) will be issued.

Appropriate remark will be passed in delivery book on receipt of remaining

packages of the consignment delivery will be granted on surrender of Partial

Delivery Certificate. Signature will be obtained in delivery book in token of

having received full consignment.

Open Delivery –

1. Open delivery will be granted in following circumstances :-

a. Packages found in broken condition.

b. Packages found in damaged condition

c. Packages found in torn condition.

d. Packages found loose

e. While granting partial delivery

2. Railway Administration is empowered to grant open delivery as per provisions

of section 81 of Rly Act.

3. Open delivery is granted by Commercial Inspector/Station Master and if their

monetary limits are exceeded, then by Competent Commercial Officers.

4. Presence of R.P.F. is mandatory.

5. Damaged packages will be reweighed and entry will be done in Reweighment

Register.

6. Remark regarding compliance of external packing conditions should be

passed in the report.

7. Packages should be opened from the broken side.

8. After opening the packages, Remark regarding compliance of internal packing

conditions should be passed in the report.

9. Condition of goods found in the package will be examined.

10. It will be checked as to whether there was sufficient space in the package to

accommodate the missing contents.

11. Goods will be tallied with invoice.

12. If it is found that goods are misdecleared, penalty as per rules will be

collected.

13. On tallying actual goods with beejuck (invoice) , extent of damage will be

evaluated.

14. Cost of missing / damaged goods is calculated according to beejuck rate.

Open delivery report will be prepared.

Assessment Delivery:-

1. Assessment delivery will be granted following circumstances.

a. Packages / goods damaged by water.

b. Packages / goods damaged by colour.

c. Packages / goods damaged by liquid substances.

2. Application should be given by party for assessment delivery mentioning the

approximate extent of damage as per him.

3. Damaged goods will be reweighed and entry will be done in reweighment

register.

4. Damaged goods will be sorted in lots according to extent of damage and

assessment delivery is granted on percentage basis.

5. Remarks if any on Railway receipt should be taken into consideration at the

time of granting assessment delivery.

6. If goods are mechanical nature, help of employees of concerned department

must be taken.

7. Assessment delivery report will be prepared

a. Party

b. Claims Department

c. Record

Monetary limits for granting open & assessment delivery:-

Note :- Stations where there is no post of CCI, delivery will be granted by

            Station Master