Ticket Indents, preparation and types.

Ticket indent – Document through which printed card tickets are demanded is

known as ticket indent. Printed tickets are demanded from printing press through

Traffic Accounts Office.

Ticket Estimate Register – Stations are required to place indent for all those

stations for which tickets are sold. However stations are not required to place

indent for destination stations where –

1. Destination station is up to 250 Kms. and annual sale of tickets is up to

400.

2. Destination station is beyond 250 Kms. and the annual sale of tickets is up

to 200.

Quantities for which indents are to be placed are based on an average

monthly sale effected during preceding year (12 months}. For this purpose it is

necessary to record monthly sale during last 12 months. Register maintained for

the purpose is known as ‘estimate register’.

This register is normally maintained for a period of three years, i.e indents

for 3 years are prepared on the basis of this register. This register is subject to

check by Commercial Inspector and verification by Travelling Inspector of

Accounts (TIA) who will sign the same in token of verification. Estimate will be

prepared in three copies which are utilized as under.

1. Record

2. Traffic Accounts Office

3. Printing press

Types of Ticket Indents - There are four types of ticket indents–

1. Ordinary Ticket Indent

2. Emergent Ticket Indent

3. Telegraphic Ticket Indent

4. Recalled Indent

Ordinary Ticket Indent – This is prepared in form no. T/Com./14 (Revised) in

five copies by carbon process. This indent prepared on the basis of estimate

register will be sent to traffic accounts office on nominated dates. The five

copies prepared are utilized as under –

a. Record

b. Printing Press

c. Accounts Office

d. Receipt Note

e. Delivery Note

The record copy is retained by the station and remaining four copies are

sent to Traffic Accounts Office. Traffic accounts office will check these copies to

ensure that quantity, station to, station code, fare etc. are correct. Accounts Office

is allowed a period of seven days for checking. Post check all copies are sent to

printing press. After completion of printing press will retain its copy and accounts

copy will be sent to Accounts Office. Receipt note and Delivery note copies will be

returned to station along with printed ticket bundles.

Station master will check the tickets received and send the duly

acknowledged Receipt note to Accounts office, who in turn will return the same to

printing press after necessary action. Delivery note copy will be retained by the

station & pasted with the station record copy.

Emergent indent - When it becomes apparent that stock for any station is likely to

last for a period of two months only, the indent prepared to arrange immediate

supply of tickets is called emergent ticket indent.

This type of ticket indent is also prepared in five copies. The word ‘emergent

ticket indent’ is clearly written on the indent.

The same is verified immediately by Accounts Office and sent to printing press.

Press will also arrange immediate supply of tickets.

Telegraphic Indent Register - When the stock of tickets available for a particular

destination is sufficient to cater the requirement of only one month, i.e. tickets have

not been supplied in spite of submission of Emergent Indent; intimation is given to

Accounts Office, printing press, and Divisional Commercial Office through telegram,

which is known as Telegraphic Ticket Indent.

Printing press will complete the work on the basis of telegram and formal copy

of indent will be sent in due course.

Recalled indent – Soiled tickets available with the stations (tickets defaced due to

termites, water etc.) should mandatorily be returned to Printing Press. The details of

soiled tickets should be entered in a prescribed format duly quoting the reasons for

return. This indent is known as Recalled indent.

In case the value of tickets to be returned is more than a specified amount,

DCM nominates a commercial officer. He will supervise the work and ensure correct

return of tickets to printing press. Clear acknowledgement should be obtained and

pasted along with record. Entry to that effect should be made in ticket stock

register.

Presently disposal of soiled tickets is done at stations itself in presence of

Accounts, Commercial and RPF representatives.

Classification of stations

The class of stations, basis and periodicity of placing ticket indents is as under –

The quantity to be indented class wise will be as follows –

A. Class “A” – Average monthly sale X 4 months + Average monthly sale X 5

months reserve stock – stock on hand.

B. Class “B” – Average monthly sale X 6 months + Average monthly sale X 4

months reserve stock – stock on hand.

C. Class “C” – Average monthly sale X 12 months + Average monthly sale X 4

months reserve stock – stock on hand.

Rounding off indent - Where the quantity to be indented is less than 1000, the

same will be rounded off to 1000, i.e. minimum tickets that can be indented is

1000. However if the requirement of tickets is more than 1000, the same will be

rounded off to next 250, eg – if requirement is of 1670 tickets, it will be rounded off

to 1750.

Indent for blank computer generated tickets – Reserved as well as unreserved

tickets are being issued through computer at a majority of stations. Their accountal

is also done through computer. These tickets bear 8 digit pre-printed serial nos.

Blank computer generated tickets fall under stock item category. Demand for

the same is placed based on estimate prepared on the basis of actual sale. It

should be checked by a Commercial Inspector and verified by Travelling Inspector

of Accounts (TIA). These tickets are received in rolls. Indent for these tickets is

prepared by Divisional Commercial Stores in 4 copies as under -

1. Assistant Materials Manager, Printing Press / Byculla.

2. FA&CAO (Traffic)

3. CCM (PS)

4. Record.

Assistant Materials Manager will arrange supply of these tickets to Divisional

Commercial Stores as per demand, which are further supplied to stations as per

requirement.