Machine prepared Abstract

Machine prepared Abstract:–

All invoices received in accounts office are subjected to 100% check, discrepancies noticed are recorded on the invoices, and stations are intimated accordingly. An abstract is prepared on the basis of these invoices, which is known as Machine Prepared Abstract (MPA). MPA indicates total inward traffic booked for any destination station. The MPA is compared with delivery book to ensure accountal of all invoices issued againstalking delivery book as the base. Missing entries are made in delivery book as well as MPA.

Entries made in delivery book on basis of MPA are known as ‘Forced Entries’ where as entries made in MPA on the basis on delivery book are known as ‘Inked Entries’. After completion of comparison, the MPA is known as ‘’Converted Abstract’’

After comparison the columns for inward to pay, under charges wharf age / demurrage are totaled up on the basis on which debit are entered in balance sheet. One copy of converted abstract is sent to account office along with the balance sheet. In addition, four annexures are sent along with the balance sheet which are as under.

1. ‘A’ Total Earnings from inward paid & to pay traffic, Zonal Railway Wise

2. ‘B’ Description of Inked entries.

3. ‘C’ Discrepancies’ in accountal

4. ‘D’ Double accounts entriest a particular station. Comparison is made