Rules for booking of parcels
1. Party has to fill in the prescribed forwarding note.
2. Parcels should be correctly declared on the forwarding note.
3. If parcels are not packed properly, remark to that effect shall be taken from
party on the forwarding note and the same remark shall be passed on the
parcel way bill.
4. Parcels shall be weighed on the weighing machine. Weight shall be written
on the parcel way bill and freight collected accordingly.
5. 2% Development Surcharge will be collected on parcel freight.
6. Unloading of parcels from a train and reloading the same into another train
at an intermediate station during transit, is not permitted.
7. Booking of Parcels can be permitted if one break of gauge is involved during
transit. But freight will be collected for entire distance as per the higher scale
on both the parts.
8. Booked of parcels ‘to & from’ intermediate stations of a train is permitted
only if that particular train stops at those intermediate stations for 5 minutes
or more. Exception- passenger trains.
Forwarding Note -
This is a printed form, which can be obtained free of cost from Station
Master’s office or Parcel Office. Any businessman desiring to book parcels or
livestock, has to execute a forwarding note. Forwarding note has been approved
by Central Government under Section 64 of Railway Act 1989.
Importance of Forwarding Note -
1. This is an agreement between the Railway Administration and Party
2. This is legal document, which is free form stamp duty.
3. This is an important document for settlement of claims.
The Forwarding Note has two sides - Front side is filled by the Party and
the back side is filled by the Railway employee
The following declaration should be given the party -
1. Regarding packing condition.
2. If goods are defective.
3. For selection of Route.
4. For selection of Wagon.
5. Value of goods and whether party wants to pay percentage charges or not.
As per section 66, the party has to declare the correct name of the goods
Type of Forwarding Note -
1. Com. 627 F: - This forwarding note should be executed while booking general
parcels and livestock..
2. Com. 628 F: - This forwarding note is to be filled in while booking dangerous
and explosive parcels. The class and division of dangerous goods should also
be mentioned.
3. Com. 624 F: - General Forwarding Note: This facility is given to businessman
frequently booking parcels from particular station. Such businessman should
execute this forwarding note at the station; the same will be forwarded to Sr
DCM office. Permission will be granted by Sr DCM and specific number will be
given. The same will be sent back to station where entry will be done in specific
register. The businessman who has been given this facility should execute a
Parcel Declaration Form COM 629 F at the time of booking. This forwarding
note is valid for 6 months.
4. Com 629 F :- Parcel Declaration Form - (Parcel declaration Form) – The
businessman, who have been given the facility of General Forwarding Note
should execute it at the time of booking. On this declaration form, the
recognition number should be mentioned.
5. COM 656 F – This forwarding note should be executedfor booking of
Government Explosive Goods.
6. COM 691 F - This forwarding note should be executed for booking of Military
Goods.
7. T 1601 - This forwarding note should be executed for booking of Railway
Material Consignment. This is a Forwarding Note as well as Credit Note
Articles carried free by Railway
IRCA Coaching Tariff No. 25, Part-1, Vol-III, Rule 228
1. Railway Material, stores and Railway publications.
2. Articles which are required for inspection in IRCA office or Head Quarter.
3. Railway publications and time table which are despatched from IRCA office
to various zonal HQs. or authorized book stalls.
4. Tariffs, Time Tables, correction slips which are sent from one zonal railway
to other zonal railways.
5. Railway material like stamps, envelopes, ropes weighting up to 20 kg.
6. Loaded or empty Cash safe.
7. Collected tickets which are sent to Traffic Accounts office.
8. Tickets and Stationary when dispatched from printing press to various
stations.
9. Water supplied to Railway employees.
Misdeclaration of parcels
IRCA Coaching Tariff No. 25, P-1, V-III, Rule - 207.
1. At the time of Parcel booking, the description of the contents of any package
should be correctly declared.
2. Gold, Silver, Jeweler, Precious Stones wherever found mis-declared will be
charged at double the L scale.
3. The person or owner, who mis-declared the goods, on conviction by
Magistrate, may impose fine of Rs 500/- per quintal or part thereof.
Booking of Registered Newspapers and Magazines –
1. All registered newspapers and magazines will be booked at concessional
rate, 45% of Scale – “S” in all trains including Rajdhani Exp.
2. The minimum chargeable distance for booking registered newspapers and
magazines will be 250 kms.
3. Minimum freight for booking registered newspaper will be Rs. 2/- and
magazines for Rs. 4/-.
1. Party has to fill in the prescribed forwarding note.
2. Parcels should be correctly declared on the forwarding note.
3. If parcels are not packed properly, remark to that effect shall be taken from
party on the forwarding note and the same remark shall be passed on the
parcel way bill.
4. Parcels shall be weighed on the weighing machine. Weight shall be written
on the parcel way bill and freight collected accordingly.
5. 2% Development Surcharge will be collected on parcel freight.
6. Unloading of parcels from a train and reloading the same into another train
at an intermediate station during transit, is not permitted.
7. Booking of Parcels can be permitted if one break of gauge is involved during
transit. But freight will be collected for entire distance as per the higher scale
on both the parts.
8. Booked of parcels ‘to & from’ intermediate stations of a train is permitted
only if that particular train stops at those intermediate stations for 5 minutes
or more. Exception- passenger trains.
Forwarding Note -
This is a printed form, which can be obtained free of cost from Station
Master’s office or Parcel Office. Any businessman desiring to book parcels or
livestock, has to execute a forwarding note. Forwarding note has been approved
by Central Government under Section 64 of Railway Act 1989.
Importance of Forwarding Note -
1. This is an agreement between the Railway Administration and Party
2. This is legal document, which is free form stamp duty.
3. This is an important document for settlement of claims.
The Forwarding Note has two sides - Front side is filled by the Party and
the back side is filled by the Railway employee
The following declaration should be given the party -
1. Regarding packing condition.
2. If goods are defective.
3. For selection of Route.
4. For selection of Wagon.
5. Value of goods and whether party wants to pay percentage charges or not.
As per section 66, the party has to declare the correct name of the goods
Type of Forwarding Note -
1. Com. 627 F: - This forwarding note should be executed while booking general
parcels and livestock..
2. Com. 628 F: - This forwarding note is to be filled in while booking dangerous
and explosive parcels. The class and division of dangerous goods should also
be mentioned.
3. Com. 624 F: - General Forwarding Note: This facility is given to businessman
frequently booking parcels from particular station. Such businessman should
execute this forwarding note at the station; the same will be forwarded to Sr
DCM office. Permission will be granted by Sr DCM and specific number will be
given. The same will be sent back to station where entry will be done in specific
register. The businessman who has been given this facility should execute a
Parcel Declaration Form COM 629 F at the time of booking. This forwarding
note is valid for 6 months.
4. Com 629 F :- Parcel Declaration Form - (Parcel declaration Form) – The
businessman, who have been given the facility of General Forwarding Note
should execute it at the time of booking. On this declaration form, the
recognition number should be mentioned.
5. COM 656 F – This forwarding note should be executedfor booking of
Government Explosive Goods.
6. COM 691 F - This forwarding note should be executed for booking of Military
Goods.
7. T 1601 - This forwarding note should be executed for booking of Railway
Material Consignment. This is a Forwarding Note as well as Credit Note
Articles carried free by Railway
IRCA Coaching Tariff No. 25, Part-1, Vol-III, Rule 228
1. Railway Material, stores and Railway publications.
2. Articles which are required for inspection in IRCA office or Head Quarter.
3. Railway publications and time table which are despatched from IRCA office
to various zonal HQs. or authorized book stalls.
4. Tariffs, Time Tables, correction slips which are sent from one zonal railway
to other zonal railways.
5. Railway material like stamps, envelopes, ropes weighting up to 20 kg.
6. Loaded or empty Cash safe.
7. Collected tickets which are sent to Traffic Accounts office.
8. Tickets and Stationary when dispatched from printing press to various
stations.
9. Water supplied to Railway employees.
Misdeclaration of parcels
IRCA Coaching Tariff No. 25, P-1, V-III, Rule - 207.
1. At the time of Parcel booking, the description of the contents of any package
should be correctly declared.
2. Gold, Silver, Jeweler, Precious Stones wherever found mis-declared will be
charged at double the L scale.
3. The person or owner, who mis-declared the goods, on conviction by
Magistrate, may impose fine of Rs 500/- per quintal or part thereof.
Booking of Registered Newspapers and Magazines –
1. All registered newspapers and magazines will be booked at concessional
rate, 45% of Scale – “S” in all trains including Rajdhani Exp.
2. The minimum chargeable distance for booking registered newspapers and
magazines will be 250 kms.
3. Minimum freight for booking registered newspaper will be Rs. 2/- and
magazines for Rs. 4/-.
Pls post the PDF for Coaching Tariff No. 25, Part-1, Vol-III,
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