Comprehensive Parcel leasing Policy

COMPREHENSIVE PARCEL LEASING POLICY (CPLP):-

1. Objective:-

a. To increase parcel income.

b. Promotion of shipments in unused or in-use compartments.

2. Lease Space:

a. SLR - One compartment of 4/5 ton.

b. VP for 18/25 tons

3. Two compartment of the front SLR and one compartment of rear SLR of all trains will be leased out.

4. The SLR will be leased from originating station to destination station for only one direction.

5. VP will be leased by the owning railway on the round trip basis.

6. Duration of Agreement:

i. Long term – five years

ii. Temporary lease for 30 days but not more than six months

iii. For day to day - up to 10 days.

iv. VP will be leased out for only long term basis for 5 year.

7. Registration:

a. In case a person wishes to lease the SLR / VP, he must get himself registered at the Division / Zonal level, and has to pay registration fee as follows:

b. For leasing of SLR registration in “B” Category should be done at Division level and for leasing of VPH/VHU registration should be in category “A” at Zonal level.

c. Separate registration should be done in each Division for participating in tender.

d. Along with the certificate of Registration the leaseholder will also be issued a numbered Photo Identity Card duly signed by competent Commercial Officer.

e. Validity of registration certificate is 5 years.

f. A leaseholder Registered in A category can participate in all tender.

g. Registration can be renewed before the expiry of the validity of the certificate, no additional charges will be charged for it.

h. If registered leaseholder wants to cancel the registration then the registration fee will be refunded.

8. Earnest Money Deposit:

i. All the registered leaseholder participating in the tender will have to deposit an Earnest Money as under :

ii. Earnest Money will be refunded to unsuccessful bidder/bidder.

iii. Earnest Money can be deposited in cash/bank draft.

iv. Earnest Money of successful bidder can be converted in security deposit.

9. Security Deposit/ Performance Guarantee

a. Successful bidder to have submitted security deposit as under:

b. The security deposit amount will be refunded after three months of the expiry of the contract period.

c. The security deposit will be seized in the following circumstances.

i. If the contract is cancelled on punitive measure.

ii. Non commencement of loading within stipulated time period on account of over bidding.

iii. Loading discontinuing without proper notice.

10. Reserved Price:

A. For SLR - Normal freight which will be according to the scale of the vehicle.

B. Reserved Price for VP:

11. Inviting tender:

a. Tender of SLR will be invited by Division and of VPH by Zonal headquarter.

b. Tender will be published in Hindi, English and regional news papers at least 21 days before the tender opening .

c. Only registered leaseholders can participate in the bidding.

d. Cost of tender form:

e. Tender should include full details such as reserve price, leased space, date and place of tender opening etc.

f. The contract will be awarded to the highest bidder irrespective of the cost of tender form.

g. The tender committee consisting 3 officers from commerce, accounts and any other department will be formed by the tender accepting authority.

12. Schedule of powers of officers related to the Tender Committee:

13. One day's leave will be given for loading for 30 days. If the train does not run every day, then one day leave will be available after loading of 30 trips.

14. If there is no demand for lease at the originating station of the train for SLR, then the lease can also be leased from the intermediate station. For this, the train halt at that intermediate station must be at least 10 minutes.

15. For this purpose, the Divisional office of the intermediate station will have to give NOC (No Objection Certificate) to the Divisional office of the originating station of the train. This certificate should be issued within 15 days of receipt of the application.

16. The following priority will be giving while tendering -

i. From originating station to destination station

ii. From originating station to intermediate station

iii. From intermediate station to destination station

iv. From intermediate station to intermediate station

17. Loading / unloading will be done by the party.

18. Thirty (30) minutes time will be given for loading /unloading of SLR at originating and destination.

19. Three hours for VP will be given for loading and landing.

20. At intermediate stations where the train stops 5 minutes or more, loading/unloading may be permitted.

21. The lease holder can stack the goods 2 hours before departure of the train in case of SLR and it will be 3 hours for the VP. The same time will be available to remove the goods at the destination station.

22. If train departure is 6 A.M. the lease holder can stack the goods after 22 o'clock.

23. Time exemption for stacking and removal of goods at intermediate station is 1 hour.

24. Penal charge for over loading:-

A. For SLR: Lump sum leased freight for excess loading + 6 time freight at scale “R” for excess weight from Source to destination irrespective to the point of detection + ₹.10000/= Penalty.

B. For VP:

i. If overloading is within Tolerance limit of 0.5 Tone:- Only Lump sum leased freight will be collected.

ii. If overloading is beyond loading tolerance :- Lump sum leased freight for excess loading + 6 time freight at scale “R” for excess weight from Source to destination irrespective to the point of detection + ₹.10000/= Penalty.

iii. In case of overloading, additional penalty of ₹.5000/- will also be applicable in case of variation in number of packages is found.

25. Other Rules:

i. Lease payment should be paid one day advance of the loading date, on payment on the loading date 5% surcharge will be applicable.

ii. 2% DC and 4.5 % service tax will be collected.

iii. Loading manifest along with declaration form will be submitted at loading point by the leaseholder in 4 copies.

iv. Photo Identity Card for 3 representatives of leaseholder and free platform permit for labourers will be issued by railway.

v. Lease may be terminated by lease holder after operation of one year on giving 60 days advance notice.

vi. Commodities listed in red tariff, offensive, contraband, dangerous, explosive, inflammable materials and other commodities prohibited or banned by railway or government are not allowed to load in lease. On detection of such loading penalty of ₹. 50000/- will be imposed and contact may be terminated with applicable legal action.

vii. Similarly on derailment due to uneven/excess loading penalty of ₹. 50000/- will be imposed and contact may be terminated.