Particulars / Description of coaching Traffic

Treasury Remittance Note (TR Note) –

1. Remittance of cash into the Treasury or Post Office or Reserve Bank / State Bank of India.

2. In the case of railway stations or out-agencies permitted to pay their cashm collections direct to local Treasury or Post Office or Reserve Bank State Bank of India each remittance should be sent to the Treasury or Post Office or Reserve Bank State Bank of India with the book of treasury remittance notes printed in blue paper in the proforma appearing at Appendix XXIV/E, which contains three foils. These foils should be filled on by the Station Master or Out-agent to show the full particulars of the remittance.

3. Escorts (either Government Railway Police or Railway Protection Force) must accompany the cash to the Treasury Post Office Bank. Station Master must arrange for an efficient escort either of Government Railway Police or Railway Protection Force as ordered by the Divisional Railway Manager to accompany the person who takes cash to the Treasury Post Office Bank.

4. The Treasury Officer incharge of Government Treasury or the Manager/Agent of the Reserve Bank State Bank of India or the Master will write, in words at the foot of each form, the amount received and will retain the third foil returning the book with the. first and the second foils duly signed. The foil bearing the signature of the said officer should be sent to the Cashier along with the cash remittance note.

5. Stations authorized to remit their cash collections to Government Treasury or Reserve Bank State Bank of India or Post Office should send the vouchers to the cash office duly entered in the cash remittance note.

6. On Sundays or other holidays on which the Treasury Bank/Post Office is closed, the cash should be remitted to the cash office along with the cash remittance note for which necessary arrangements will be made by the railway administration. In exceptional cases, however, in which arrangements for safe conveyance cannot be made, the cash may, with the prior approval of the administration, be sent to the Treasury/Bank Post Office on the following day provided adequate arrangements are made, for its safe custody, while at the station.

7. Consolidated Treasury Post Office Bank receipt From the attested foils of Treasury Post Office Bank receipts, the Station Master Out-agent should prepare at the end of the month a consolidated Treasury Post Office Bank receipt in the pro forma appearing at Appendix XXIV/F, get it signed by the Treasury Officer incharge of Government Treasury or Post Master or Manager Agent of the Reserve Bank State Bank of India and forward it to the Chief Accounts Officer.

Obsolete Ticket –

1. Surplus, obsolete or damaged tickets and money value books, Printed tickets or money value books rendered surplus or obsolete as a result or general revision of fares or otherwise, or the tickets damaged by insects etc. and rendered unfit for use, should, after obtaining instructions from the Sr.Divisional Commercial Manager, be sent to the Traffic Accounts Office duly entered in a statement in Form Com./T- 24 Rev. These statements should be prepared in quadruplicate by carbon process. Three copies along with the tickets or money value books should be sent to the Traffic Accounts office and the fourth copy retained at the station for record. The Traffic Accounts Office will return one copy acknowledging the receipt on the tickets or money value books. The acknowledgement should be filed with the station copy of the statement, and the particulars of all tickets and money value books returned by the station and acknowledged by the Traffic Accounts Office should be recorded

in red ink against the respective entries in the stock books, so that the stock of tickets and money value books actually on hand may be readily known. Inspectors of Station Accounts will check the acknowledged copy of the statement with the stock books.

2. When obsolete tickets of the value of over Rs.3,000 are to be returned to the Traffic Accounts Office, the Sr.Divisional Commercial Manager will depute a responsible official to collect the sealed bags containing such tickets from stations and make over each bag with seals intact personally to the Traffic Accounts Office.